User Agreement

Terms of Service

These terms define responsible use of DGPMS and establish the standards that protect graduation records, user trust, and institutional operations.

Last updated: July 7, 2026

All users must use DGPMS only for official academic and administrative purposes related to graduation photo management.

Function-specific obligations

Each clause below is anchored to a core DGPMS function to keep responsibility clear by workflow.

Authentication and Identity

Users must sign in with their own approved account. Any attempt to impersonate another user, bypass role restrictions, or share credentials is a direct violation.

ID Verification Processing

ID verification submissions must contain valid school identification details. Manipulated, unrelated, or fraudulent verification content may lead to account restriction.

Upload, Assignment, and Review Actions

Staff and admin users must manage photo assignments, approvals, and rejections according to official graduation workflow standards and documented review practices.

Release and Download Control

Only approved photos marked available by authorized personnel may be downloaded as official graduation portraits within the student portal.

QR Verification and On-Site Validation

QR lookup features must be used only for legitimate verification tasks. Unauthorized scanning, scraping, or mass extraction attempts are prohibited.

1. Authorized Scope

DGPMS is for official academic and administrative graduation processes only. Any unrelated commercial or personal usage is not permitted.

2. Security and Monitoring

DGPMS maintains auditable logs of critical actions such as sign-in, verification decisions, review events, release actions, and support ticket operations.

3. Availability and Service Changes

System features may be updated, suspended, or improved without prior notice when necessary for reliability, compliance, or operational continuity.

4. Limitation of Liability

DGPMS is operated with best effort and administrative oversight. However, no platform can guarantee uninterrupted service in all circumstances, including external outages or force majeure events.

5. Violations and Enforcement

Accounts that violate policy, compromise security, or misuse graduation records may be suspended, restricted, or escalated to appropriate institutional authorities.

Policy and enforcement contact

Questions about account restrictions, workflow obligations, or policy interpretation are handled by Information and Communications Technology Office (ICTO) through the official DGPMS support channel.